Grace Hill Settlement House is accepting proposals from CPA firms to provide audit and tax services for our organization in the future. It is expected that the contract shall be a one-year fixed price contract with options for two additional one-year periods.
We invite your firm to submit a proposal to us by 12:00 p.m. on Tuesday, February 26, 2019, for consideration. Bids/proposals will be opened on February 26, 2019 2:00 P.M. in the Board Room at 2125 Bissell, St. Louis, MO 63107. We would appreciate notification if you decline to submit a proposal.
A description of our organization, the services needed, and other pertinent information follows:
Background of Grace Hill Settlement House
Grace Hill Settlement House is a 501(c) (3) charitable organization that was founded in 1903 by the Episcopal Church. The organization’s programs foster social and economic growth for neighborhoods in the St. Louis area, building strong, healthy communities. Services include Head Start, women’s economic development, child and elder care programs and neighborhood assistance programs. Annual revenues are approximately $6 million to $7 million. The organization employs approximately 85 people. The organization has a December 31 fiscal year-end, with a requirement to file an audited financial statement with various agencies by June 30 of each year.
Services to Be Performed
Your proposal is expected to cover the following services:
1. Annual financial audit to be completed in compliance with the above mentioned filing requirement and meetings with audit committee and or board of directors, as necessary.
2. Audit in accordance with the Uniform Guidance, formerly known as OMB Circular A-133
3. Tax filings for the organization
4. Audit of the 403(b) Thrift Plan of Grace Hill Settlement House (December 31 year-end)
The auditor chosen will be expected to transmit three copies of the draft audit report and management letter to the Grace Hill Settlement’s Interim Executive Director, Director of Finance and Director of Development. The draft audit report is due on May 31, 2019.
The auditor chosen shall deliver 50 final audit reports and an electronic copy to the Grace Hill Settlement House’s Interim Executive Director, Director of Finance and Director of Development The final audit report is due on June 15, 2019.
The auditor chosen shall report to the Grace Hill Settlement House’s Audit & Finance Committee at least twice a year to discuss audit planning prior to the start of the audit and at the July committee meeting to review the results of the audit.
Reports may be submitted earlier than the above schedule. However, if the auditor fails to make delivery of the audit reports within the time schedule specified herein, or if the auditor delivers audit reports which do not conform to all of the provisions of this contract, Grace Hill Settlement House may, by written notice of default to the auditor, terminate the whole or any part of this contract. Under certain extenuating circumstances the contracting agent may extend this schedule upon written request of the auditor with sufficient justification.
Following are key contacts for information you may seek in preparing your proposal:
Ms. Jo Curran Interim Executive Director (314) 584-6883
Mr. Mike Foley Director of Development (314) 584-6877
To download the criteria your proposal is expected to cover and how your proposal will be evaluated, click here.
Notification of Award
It is expected that a decision selecting the successful audit firm will be made within two weeks of the closing date for the receipt of proposals. Upon conclusion of final negotiations with the successful audit firm, all those submitting proposals in response to this Request for Proposal will be informed, in writing, of the name of the successful audit firm.